The stock Calendar app on the iPhone and iPad makes it easy to keep track of your work and personal schedule. While most people use Calendars to add events and be notified of them, the app also allows you to share your calendars with other people. This may come in handy if you want someone else like a colleague to view your work schedule and plan things together.
Calendar sharing is made possible with the help of iCloud, and Apple has made it pretty seamless for the most part. Any changes you make to the shared calendar will be automatically updated with iCloud syncing. Above all this, the recipient doesn’t need to have an iPhone, iPad, or Mac to access your shared calendars since iCloud’s web client will serve the purpose just fine.
People who’re relatively new to the iOS ecosystem may have trouble accessing this feature on their devices, and that’s exactly why we’ve decided to cover a detailed guide on how to share your iPhone calendar with ease. Of course, you can follow these exact steps to share the calendars on your iPad too.
How to Share Calendar on iPhone
One thing to keep in mind before you start sharing your calendar on iPhone is that you can only share a calendar that’s stored on iCloud. The good news is that iCloud is enabled for the Calendar app on iPhone and iPad by default. So, let’s take a look at what you need to do:
Step 1. Launch the native Calendar app from the home screen of your iPhone or iPad and tap on ‘Calendars’ located at the bottom.
Step 2. This will list out all your calendars. You can either share an existing calendar in iCloud or use the Add Calendar option to make a new one and share that instead. Tap on the ‘i’ icon next to the calendar that you want to share.
Step 3. You’ll be taken to the Edit Calendar menu. Here, tap on ‘Add Person’ to get started with calendar sharing.
Step 4. Now, you can manually type in an email address if you don’t have the recipient as a contact on your iPhone. But if you do, you can tap on the ‘+’ option.
Step 5. Next, tap on the desired contact that you want your calendar with.
Step 6. Likewise, you can add more recipients if needed. Once you’re done, tap on ‘Add’ to send an invite to all the recipients via email.
Step 7. As for the last step, tap on ‘Done’ located at the top-right corner of the menu.
At this point, the recipient simply needs to check their email inbox and access the shared calendar by signing in with an iCloud account. If they don’t have an account yet, they’ll need to make one.
How to Stop Sharing Calendar on iPhone
Now that you know how to share a calendar on iPhone with your contacts and other users, you may be curious how to stop sharing the shared calendar if you ever change your mind at some point. Well, this is pretty easy too. Just follow the steps below:
Step 1. Head to the ‘Edit Calendar’ menu for the shared calendar and tap on the person you want to stop sharing it with.
Step 2. Now, all you need to do is tap on ‘Stop Sharing’ and confirm when prompted to remove the contact from the shared calendar. In the same menu, you’ll also be able to take away the Editing permissions for the user if you don’t want them to make any changes to your shared calendar.
It’s worth pointing out that if you’re sharing your iPhone calendar with multiple people, you can’t stop sharing with them all at once. You’ll need to select them one by one and remove them from the shared list individually.
How to Share iPhone Calendar with Public
The above procedure covered how you can share your iPhone calendar by adding specific people to it and then work on it together. However, the Calendar app also allows you to share a calendar with a large group of people by making it public. Here’s how to do it:
Step 1. Head over to your Calendar list and tap on the ‘i’ icon next to the calendar you want to change to the public.
Step 2. Once you’re in the Edit Calendar menu, scroll down to the bottom and use the toggle to enable Public Calendar.
Step 3. Once you change it to Public Calendar, you’ll get an additional option to share its link right below it. Tap on ‘Share Link’ to bring up the iOS share sheet.
Step 4. Here, choose ‘Copy’ and share it with anyone you want to join or post it anywhere public.
Note that the people who join your shared public calendar will not be able to make any changes or edits to the calendar. For that, the calendar should remain private, and you’ll need to individually invite people using the method that we discussed above.
How to Share Calendar Events on iPhone & iPad
Sometimes, you may not want to share an entire calendar on iPhone with your contacts. Instead, you may just want to share a specific event, like a party you want to invite your friends to. If that’s what you want to do, just follow the steps below:
Step 1. First, select the specific date where the event is located. You should be able to view all the events for day here. Scroll down and tap on the event you want to share.
Step 2. This will show you the event details. Tap on ‘Edit’ located at the top-right corner of the menu.
Step 3. Here, you’ll find an option called ‘Invitees.’ Simply tap on it to manually add people by their email or choose people from your contacts list.
There you go. You can repeat these steps if you want to share other calendar events too.
If you use Family Sharing on your iPhone or iPad, you’ll see that the calendar labeled Family is automatically shared with other members of your family group. You can manually stop sharing it with them using the steps we discussed above if needed. Learn more about setting up family sharing here if you haven’t already.
Regardless of what iOS or iPadOS version is currently installed on your device, you can use the above procedure to conveniently share calendars on your iPhone or iPad. Likewise, if you’re a Mac user, you’ll be pleased to know that the Calendar app on macOS allows you to easily share calendars too.
We hope we were able to help you get started with calendar sharing on your iPhone and iPad. As a bonus, here’s a detailed Apple Support video covering the whole process to make it even easier to understand. On a scale of 1 to 10, how easy was this procedure? Be sure to let us know in the comments section down below.